As the world becomes more digital, ensuring the authenticity and legal validity of documents is increasingly important. Notarization provides this assurance by confirming both the identity of the signer and the legitimacy of their signature through a certified professional known as a Notary Public. This process plays a critical role in contracts, agreements, affidavits, and other documents that require a level of trust. Whether you notarize in-person or online, both methods are fully valid and legally recognized.
Remote Online Notarization (RON)
Several platforms now support online notarization in the United Kingdom, including LegalSquare, Notary Helper, and many others. Here is a step-by-step guide using Notary Helper, one of the commonly used platforms. The same process generally applies elsewhere.
Phase 1: Prepare the Document
Fill out the document you want to notarize with your name, signature, and any other required details. You can use web tools like DigiSigner.com or SimplePDF.com, or download a Fill and Sign app from your phone’s app store. If you prefer the manual route, print the document, fill it out by hand, and scan it back as a PDF.
Phase 2: Submit Your Document
Visit notaryhelper.com/uk and click the Notarize Now button. You will be redirected to an online form asking for:
- The document to be notarized, in PDF format
- Your name and other basic information
- A government issued ID number or an uploaded copy of the ID
The same form has a section to process payment, which typically costs between £20 to £30 GBP.
Phase 3: Notary Review and Delivery
The notary verifies that your submitted details match your identification, then applies an official seal, stamp, and signature to complete the notarization. Your notarized document is emailed to you within one business day. If anything needs adjusting, you can request revisions before confirming final delivery.
In-Person Notarization
Prefer to meet a notary face-to-face? Start by scheduling an appointment at a law firm near you and bring your document along with a valid ID. The notary will review and certify your document during the visit. Fees generally fall between £15 and £50, varying by location and the professional you work with.
Final Thoughts
Notarization adds an important layer of protection to your documents, confirming their authenticity and ensuring they are legally recognized. Whether you choose the convenience of online notarization or the traditional in-person route, the process safeguards your interests. Select the option that best fits your needs, timeline and budget.
